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机关的文书是机关工作活动的具体反映和历史记录。为了科学地揭示文件间的内在联系,就必须对它进行系统、规范地立卷,为此,文书部门在进行立卷前,在机关档案室或档案部门的协助下都制定了相应的“三合一”制度(文件材料归档范围、案卷类目、保管期限表),用以指导立卷工作。这不仅便利平时文件的归卷、管理和利用查找,而且工作效率和立卷质量也能大大提高。文书立卷是文书变为档案的转化步骤,文书立卷的科学与规范程序,不仅是衡量一个机关整体文书工作水平的重要尺度,而且直接左右着档案工作的运转。怎样才能做好这一工作,我认为可从下面三个方面着手。
The organ’s instruments are the concrete reflection and historical record of the work activities of the organs. In order to scientifically reveal the intrinsic linkages between documents, it must be systematically and normly rolled up. Therefore, before the clerical department started rolling up the books, the corresponding “three Unity ”system (filing scope of file materials, file categories, storage deadline), to guide the work of the legislation. This will not only facilitate the normal paper documents, management and use of search, and work efficiency and quality can also be greatly improved. Document rolling is the conversion process of documents into archives. The science and standardization procedure of document rolling is not only an important yardstick to measure the overall paperwork of an organ, but also directly affects the operation of archival work. How to do this work, I think the following three aspects.