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“中国共产党中央和省(市)级机关文书处理工作和档案工作暂行条例”规定:在机关档案室中,“重要的文件除原稿外,可保存两份,必要时分两卷保管,其中一卷可暂不订。”所谓重要的文件,就是指具有科学、历史及实际意义的文件。文件的重要程度是由文件的成份和内容、文件的机密程度、文件在艺术及文字学上的意义以及其与机关工作的关系等多方面来决定的。在机关档案室中,案卷之所以需要保存两份,主要是:(一)为了便於日常的调卷及今后的应用(如编印文件汇集等);(二)在必要的时候,可把案卷分开保存。这样就能弥补文件因遗失或其他不幸事件所造成的损失。
Provisional Regulations on the Disposal and Archival Work of the Central and Provincial (Municipal) Authorities of the Communist Party of China stipulate that “important documents, except for the original, may be kept in two copies and, if necessary, in two volumes, one of which Can not be temporarily set. ”The so-called important documents, refers to the scientific, historical and practical significance of the document. The importance of a document is determined by the composition and content of the document, the confidentiality of the document, the significance of the document in the arts and philology, and its relation to the work of the Authority. In the departmental archives, the case file needs to be kept in two parts, mainly: (a) in order to facilitate the daily re-rolling and future applications (such as compiling documents, etc.); (b) when necessary, save. This will make up for the loss of documents or other unfortunate events.