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电子文件是能被计算机系统识别、处理,按一定格式存贮在磁带、磁盘或光盘等介质上,并能在网上传递的数字代码序列。它具有信息存贮的密集性,信息与载体的可分离性,信息的可共享性,多种信息载体的集成性,所有技术的不稳定性,信息的易控性、可变性和易丢失性,对背景信息和元数据的依赖性等特点。随着电子计算机的逐步普及,形成的电子文件呈快速递增的态势。但许多有价值的电子文件没有得到及时归档,处于无人管理的状态,这很容易造成散失和破坏。要改变这种状况,必须加强电子文件的归档工作,及时将应归档的经过整理的电子文件,确定档案属性后,从计算机或网络的存贮器上拷贝或刻录到可移动的磁、光载体介质上,使珍贵的电子文件能得到妥善的保存,做到齐全完整,以便日后开发利用。
Electronic files are sequences of digital codes that can be recognized, processed by a computer system, stored on media such as tape, disk, or optical disk in a format that can be delivered online. It has the advantages of information storage density, information and carrier separability, information sharing, integration of multiple information carriers, instability of all technologies, ease of control, variability and loss of information , Dependence on background information and metadata, and more. With the gradual popularization of the electronic computer, the electronic file formed is in a rapidly increasing trend. However, many valuable electronic documents have not been filed in a timely manner and are unmanaged. This can easily lead to loss and destruction. In order to change this situation, it is necessary to strengthen the filing of electronic documents, timely filing of the sorted electronic documents, determination of the attributes of the archives, copying or recording from a computer or network storage to removable magnetic and optical carriers Medium, so that precious electronic files can be properly preserved, so complete and complete, so that the future development and utilization.