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随着生产的发展和科学的进步,人类逐渐走向信息社会。随着电子计算机的推广,各类办公自动化设备很快被用于通讯采集和文字处理等方面,建立以电子计算机为中心的人机信息处理系统,有效改善办公室的工作环境,不仅是现代文秘工作的发展方向,也是各项行政技术管理工作走向科学化和规范化的必然趋势。(一)办公自动化的优越性1.有利于提高文秘工作效率。人们常说我国文秘工作效率不高,除因人员素质有待提高外,还因为各项工作都靠手抄笔记,既耗时又费力。一篇文稿从领导授意到最后定稿,中间经常要经过无数次修改和誊写。现改在文字处理机上修改打印,比手抄笔写可提高效率1—10倍以上,并且更规范而又清晰美观。2.有利于存储和管理大量信息。各类文件的立卷归档,以手工编制检索,数量少并易丢失出错,查找又不方便。用电子计算机的电磁存储,其微小的空间能高密度记录大量信息,检索方便并不易丢失,有效地提高了文件存储处理质量。3.有利于促进办公室的全面改革。运用电子计算机和现代通讯设备,可以编制工作日程、对调查资料统计分析、处理财务帐目、安排会议、调配人员和交通工具等等,推进了办公室管理的现代化、决策的科学化
With the development of production and scientific progress, human beings gradually move toward the information society. With the popularization of electronic computers, various types of office automation equipment are soon being used in communication acquisition and word processing, and the establishment of an electronic computer-centric human-machine information processing system to effectively improve the working environment of the office is not only a matter of modern clerical work The direction of development, but also the administrative and technical management to the scientific and standardized inevitable trend. (A) the advantages of office automation 1 is conducive to improving the efficiency of secretarial work. People often say that the efficiency of secretarial work in our country is not high, except because of the quality of personnel needs to be improved, but also because all the work depends on hand-copied notes, which takes time and laboriously. A manuscript from the leadership to finalize the final instructions, the middle often to undergo numerous amendments and write. Now change the word processor to modify the print, than the hand-written pen can improve efficiency 1-10 times more, and more standardized and clear and beautiful. 2 is conducive to the storage and management of large amounts of information. Filing and archiving of all kinds of documents to manual preparation of the search, a small number and easy to lose mistakes, find inconvenient. Electronic computer electromagnetic storage, its tiny space can record a large number of high-density information, retrieval is not easy to lose, effectively improving the quality of file storage and processing. 3. Facilitate the promotion of a comprehensive office reform. The use of computers and modern communications equipment allows for the preparation of work schedules, the statistical analysis of survey data, the processing of financial accounts, the organization of meetings, the deployment of personnel and means of transport, etc., and the modernization of office management and the scientific decision-making