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商务信函贵在简洁明了,最佳的内容篇幅是一页。但很多时候,不是那么正好。此时,该怎么办呢? 完成一封信函之后,你发现有一两行文字溢出到了第二页。我们都知道这看起来是多么糟糕,是多么不专业!你是否知道,你可以采用一些容易上手的小窍门,在不被普通读信人注意到的情况下,将信函或其他文档“压缩”到一页纸上?这些诀窍可以在你使用任何标准文字处理软件时采用。按照推荐你采用的优先顺序,我将自己的“页面压缩技巧”罗列如下:1.将左右边距向页边扩展1/4英寸(约0.6厘米)左右。2.将上下边距向页边扩展1/4英寸左右。3.将“溢出”的一两个单词缩回。仔细检查草稿,看看是否某些段落的结束句仅仅“溢出”了那么一两个单词。如果有,对段落做一两处微小修改,使段落缩短一点,不再占用额外的那一行空间。这样,你的信函通常还有
Business letters are simple and clear, and the best content is one page. But many times, it is not exactly right. At this point, what should I do? After completing a letter, you find that one or two lines of text spill over to the second page. We all know how bad it looks and how unprofessional it is! Do you know that you can use some easy-to-use tricks to “squeeze” letters or other documents without being noticed by ordinary readers? “To a page of paper? These tips can be used when you use any standard word processing software. In accordance with the recommended order of priority, I will list my ”page compression tips“ as follows: 1. Extend the left and right margins to about 1/4 inch (approximately 0.6 cm). 2. Extend the top and bottom margins to about 1/4 inch around the margin. 3. Retract one or two words of ”Overflow“. Check the draft carefully to see if the ending sentence of certain paragraphs just ”overflows" one or two words. If so, make one or two slight modifications to the paragraph to make the paragraph shorter and no longer occupy the extra space. In this way, your letter usually has